Let your team find anything. For free. Forever.

Empower your team with unlimited searches on any pool of documents, PDFs, or designs.
per month
Unlimited users
Unlimited integrations
All formats (docs, sheets, PDFs, designs, etc.)
Storage of up to 100 searchable artifacts
Sync entire tools like Jira, Confluence, or Notion to give everyone instant answers.
per month
Everything in "Free"
Storage of up to 1,000 searchable artifacts
+ $50 per month for every additional 500 searchable artifacts
Turn Collato into your company-wide search engine, wiki, or intranet.
Call us
to get an offer
Everything in "Pro"
Enterprise integrations
Unlimited storage of artifacts
Brands that trust Collato

Yep, we’ve got answers

What is a "searchable artifact"?
A “searchable artifact” depends on the tool you connect to Collato: For Notion this is a page, For Figma a design, for Miro a canvas and for Jira a task. One "searchable artifact" is visualized as what we call a "card” on Collato’s knowledge map. If you sync your entire Confluence, the number of "searchable artifacts" corresponds to the number of pages that exist in Confluence.
What do "unlimited searches" mean?
Pricing doesn't depend on the amount of searches that are performed and also not from the number of people that search. Effectively you could empower your entire company to use Collato's search forever on content from a limited content pool. It's only when you connect more tools to make more artifacts searchabe that you will need to upgrade to the Pro plan.
Can I use Collato for free?
Yes, absolutely. If you want to gain a first-hand experience with the Collato product, we offer a Free version which is free forever. Later, you may or may not upgrade to the Pro or Enterprise plan, which would cost money.
What does "30 day free trial" in the Pro plan mean?
It means that once you actively sign-up for the Professional plan OR connect more than 100 artifacts (from any number of tools), that you upgrade to the Pro plan and that your 30 days free trial starts (you will be notified about this via email). After that period, we ask you to provide your credit card details and whether you prefer a monthly or annual billing and will charge you accordingly. If you are not providing these details within 7 days, you will automatically be downgraded to the Free plan and we will only allow you to search across the 100 cards, that were added first. You can restore your Pro plan and make all cards searchable at any later point in time again.
When should I pick the Enterprise plan?
If you want to connect an unlimited amount of "searchable artifacts," it makes sense to switch to the Enterprise plan, which provides a "flatrate." This option is advantageous both financially and in terms of the amount of searchable content. Enterprise plans typically involve a fixed sum that is billed and renewed on a yearly basis. Furthermore, these plans are tailored to the specific needs of your organization. By upgrading to the Enterprise plan, you will gain access to additional benefits such as enterprise integrations, a dedicated key account for daily support, and more valuable features added to the product.
What if more people are added to my plan during the month?
The amount of people working on the knowledge map or performing searches doesn't change anything. Only the amount of "searchable artifacts" that are connected to the knowledge map determine what plan you will be in.
How many people can I add to my organization?
You can invite as many people as you want. There are easy ways to share Collato's search, either through a simple link or by integrating it into Slack.
How can I cancel my Pro plan?
You can cancel your professional plan at any time in the settings of your organization. Your subscription will still remain active until the last day of the period for which you made your monthly/yearly payment. You will afterwards downgrade to a free plan but can restore your paid plan at any later point in time.
Which payment methods do you accept?
We accept Credit card, Paypal and direct debit. For the Enterprise plan, invoice is also an option. We work with the payment provider Stripe, which is handling payments very professionally and safely.
When will I be charged?
We charge towards mid of the month.
Should I rather pay monthly or yearly?
Monthly payment have the benefit of flexibility. You don't have to pay a year upfront and can decide every month whether you want to cancel the subsription or not. Yearly payment is cheaper and potentially means less hassle.
Can you send me an invoice?
We automatically generate invoices which you can either access in the settings of your organization or which you can configure so they will be sent to an email address on regular basis.
Do you provide discounts? To students or NGOs?
Collato currently doesn't provide discounts. For early supporters, the free trial may be extended for up to six months.
Is my data safe?
We take data privacy very seriously. All your data is encrypted with military-grade security. All servers are hosted in Germany and Collato is fully GDPR compliant, and is SOC II certified. Please refer to collato.com/data-security for more information.