OKR Tracking

OKRs only work when they're kept visible and progress is made transparent to the whole company. Find out how to track OKRs to keep company priorities in focus every quarter.

Why you should track OKRs

OKRs only work when they’re kept front-and-center of daily business. It’s an all-too-common mistake for OKRs to be added to a spreadsheet only seen and updated by a few individuals. This lack of visibility can lead to misalignment and decreased focus on company priorities. Moreover, keeping goals visible improves accountability and productivity: In a recent study, 92% of 1000 U.S. adults said they would be more motivated to reach their goals if colleagues could see their progress. Keeping goals and progress visible ensures that focus stays on what’s important. Tracking your OKRs consistently also allows your organization to remain agile. If you regularly track the progress of your key results, you can immediately see what’s working and what’s not, giving you the ability to quickly make necessary adjustments.

Learn more about OKRs here.

How to track OKRs

Once your OKRs are agreed upon and written down, you need to make the hierarchy of goals, key results, and initiatives clear and visible to the entire company. The simplest way to do this is with OKR software, such as Collato, which showcases OKRs in a way that’s easy to understand and shows the progress of each goal.

Here’s how to track your OKRs, step by step:

Step 1:

Create qualitative objectives and quantitative key results

When writing your objectives and key results, ensure that your objectives are qualitative, meaning they identify qualities your company aims to achieve. For example, an objective could be “Launch a new market-disrupting product.” You should be able to say either, “Yes, we achieved our objective,” or “No, we failed to achieve our objective.” You cannot measure the achievement of an objective by percentage.

When creating key results, make sure they are quantifiable so you can measure exact progress. Your key result will almost always have a number in front of it. For example, your key result might be, “Increase conversion rate by 100%.” Assign percentage benchmarks for each key result to track the progress of your OKRs more precisely. If you’re using Collato to track your OKRs, you can watch the progress of key results in real time as contributors add updates throughout the cycle. This helps highlight which initiatives are driving progress and which ones may need to be reassessed.

Step 2:

Assign owners to create accountability for initiatives

OKRs should involve the entire team, not just top executives. That means that each contributor should have a say in which initiatives they own and how they contribute to company priorities. The more involved contributors are in the OKR process, the higher the engagement and motivation will be. Make sure expectations are clearly defined at the start of the cycle so that everyone understands exactly what they will be accountable for.

Step 3:

Share OKRs with the whole company

Once OKRs have been written and initiatives assigned, the goals should be shared and made visible to the entire organization. Even if not every team contributes to every objective, it’s important to establish transparency in order to keep the company aligned. This way, everyone can clearly see goal prioritization, and resources can be allocated accordingly. This also means that stakeholders are aware of any dependencies early on and can plan ahead.

Moreover, when OKRs are shared with everyone, you can celebrate successes together as a team. Keeping goals and progress visible to everyone increases engagement and motivation, as well as encourages recognition for individual impact.

Step 4:

Update regularly with scheduled check-ins

Throughout the OKR cycle, you should have regular check-ins to see the progress towards achieving key results and how they’re advancing objectives. On Collato, you can add an update to each initiative or key result to track progress throughout the quarter. Adjust the confidence level based on how much has been achieved in the given time frame and use this to assess impact. If you’re not seeing progress midway through the cycle, it might indicate that adjustments are needed: perhaps different initiatives, more resources, or even a new key result altogether. 

Remember that key results should not be used to measure performance. They’re there to clarify what does or does not drive progress. Stay agile and flexible with OKRs to pivot quickly when one approach isn’t working. By the end of the quarter, you should use the grading forecast to assess how much you think you will have achieved. Use a OKR grading scale to give your key results a score of 0.0 to 1.0.

The only OKR tracking tool you need

Align your goals

There are many OKR tracking tools available, but Collato was built to close the strategy execution gap. Collato allows you to make strategy visible, aligning your team from the top-down and bottom-up. With Collato’s hierarchy levels, individual initiatives are clearly linked to company objectives, showcasing every contributor’s impact.

Track progress precisely

With Collato’s progress chart, you can set ambitious goals and precisely track the progress of the individual levers. With real-time updates, you can quickly identify which initiatives are driving progress and which key results may need to be adjusted throughout the cycle.

Provide context with cards

Cards give detailed information about each objective, key result, or initiative. Upload any file type, add videos and images, or write text to provide the full picture.

Update asynchronously

Make updates fun and engaging: Record your screen and talk your team through initiatives asynchronously. Colleagues can comment and react, allowing your team to celebrate wins and work through setbacks together.

Comment and give feedback

Use comment threads to engage employees in strategic discussions. Comment, tag teammates, and react to updates. Give precise feedback with annotations, leaving no room for misunderstandings. Overcome silo thinking by engaging every contributor in the OKR tracking process.

Give your team their own space

Give your team their own space, allowing them to move quickly between company-level OKRs and team-level goals. Filter views to be relevant to dedicated teams or individuals so they can quickly find the information they need.

Work your way

Create workflows based on objectives and key results, so that even the smallest task level is tracked precisely, without having to use yet another project management tool. Display initiatives the way you like with flexible layout options like timelines, calendars, kanban boards, tables, and more.

Get your goals on track.

Start tracking your OKRs with Collato today. No credit card required.
Learn more about tracking OKRs


What is OKR tracking?
OKR tracking is the process of writing, aligning, and updating the progress of your objectives and key results throughout the OKR cycle. Teams are generally expected to give regular progress updates on their initiatives and key results so that the company as a whole stays on target to achieving their chosen objectives.
How do I track OKRs?
The easiest way to track OKRs is to use an OKR software tool which allows you to use hierarchy levels, upload progress updates, and provides visibility to the whole team.
Can I track OKRs for free?
You can use a spreadsheet like Excel or Google sheets to track OKRs for free. However, these options are generally less engaging than other OKR tracking tools, which help keep goals top-of-mind for contributors.