Introducing Subtasks in Collato

Check out how you can better organize your next project with our newest product feature, subtasks!

To bring even more organization to your project, Collato is excited to announce Subtasks, our latest feature addition!

👋 Feature Introduction: Collato Subtasks

Have you ever had that awkward conversation with a stakeholder as to why a week-long project ended up taking two months? While not the most pleasant experience, it’s happened to the best of us.

Oftentimes these sort of errors stem from organizational issues, such as inefficient workflows, poor planning, a confused team, or when there’s just too much on your plate. But all of this can be easily solved by utilizing subtasks. We are ecstatic to show you Collato’s way of doing it!

How do I create a subtask in Collato?

  • To create a subtask, click on the icon of a check-mark in a circle. This is found in the upper right-hand corner of your card.
  • When the subtask list opens, click on ‘add new’ to start writing.

You can make a subtask either from your content page or on your board view. Either way, if there are unresolved tasks, the icon will be colored in blue. This makes it easier to indicate what still needs to be done.

How can I change the status of a subtask?

Once you’ve completed a subtask, just mark the bubble like any other list. The assignment will automatically move to your ‘completed tasks.’


When you click on ‘completed tasks,’ you’ll see all the subtasks that you and your team have accomplished. If something wasn’t done properly, or you need to change something around, you can always un-check the bubble and the task will reappear above.

What information can I add to a subtask?

Your subtask list consists of all the most important information; the task, the assigned team members, and a due date. Whether you decide to fill out everything or just a couple elements is up to you, but all actions will be documented in your ‘Activity’ timeline.


Alright alright, Collato’s new features are pretty awesome, but are you still wondering how subtasks would benefit your team specifically?

🤩 Benefits of Subtasks

Subtasks are an excellent way to organize complex projects because they help break down large tasks into more manageable parts. Take onboarding as an example, it’s a massive task filled with multiple moving parts, teams, and departments. You’ll probably need tasks within the task to actually get things done and keep things organized. That’s when subtasks can be a major help!

In addition to the organizational advantages of subtasks, there are even more benefits to incorporating them into your workflow:

  • Helps teams structure their tasks
  • Manages and tracks project goals, objectives, and deliverables
  • Creates an effortless workflow
  • Gives more effective estimates in cost and dates
  • Determines bottlenecks, potential roadblocks, and project inefficiencies
  • Allows your teams to more productively communicate

The best part about subtasks is that anyone can use them. If something needs to be done, regardless of team-type, subtasks can help! That’s why professionals ranging from marketing and design to architecture and photography can take advantage of these benefits!

One Scoop of Collato, Please!

We are excited for you to try out our new coolest feature! If you’re interested in what else you can do with Collato, check out our other Product Blog posts. Or take a gander at our main blog, The Inside Scoop, for some serious inspiration.

🍦 Until next time!