Blocks, Boards, and Cards

New tools to visually collaborate

The last few months have been busy here at Collato. We’ve made some rapid changes and updates so you can better collaborate with your team. Today we are excited to introduce ‘boards, blocks, and cards,’ our newest product feature!

Introducing Boards, Blocks, and Cards: a quick walkthrough

Boards, blocks, and cards is a project management method for defining, developing, and executing your creative project. It’s primary objectives are to help your team visualize workflows, maximize productivity, and improve collectively.

Boards, blocks, and cards help you...

  • communicate a project visually to keep your project moving forward
  • help you prioritize the most important tasks
  • show you when things are scheduled to take place
  • limit work-in-progress (WIP)

Boards let you visualize a workflow - like creative projects, launches, multi-collaborative assignments, etc. They are made up of columns which represent a phase or status.


Blocks are a core element of Collato, from which all content originates. It’s the information that makes up your project, like design proposals, NDAs, questionnaires, mood boards, videos, and presentations. The possibilities of blocks are endless, those are just a few examples!

👉 Note: If you're a seasoned Collato user, you’ve likely used blocks before. We gave them a fresh update by giving you the option to make every line it’s own block. That way, you can easily add content to your project in a clean and presentable way.


Cards are where blocks live, meaning that they help organize the contents of your project into certain sections. You can assign a card a status to automatically place the card on your board. They will then represent a work item or something that has to go through your workflow.


🤔 How do you use boards and blocks?

Now that you know the basics of boards, blocks, and cards, you can use them in any way you’d like!

Here are just three ways you can use them:

1. Assign labels to make cards

When you’re working within your document, you can assign each block a status to automatically put it on your board. That way, you don’t have to switch between navigations to organize all your tasks.

Collato has 6 status: no status, to do, in progress, in review, approved, and completed.

2. Move cards between columns

Once you’ve completed the task, drag+drop your card to the respective column to complete project phases. It’s just as satisfying as checking something off your list! But remember, the further up the card is, the more important the task is.

3. See all actions on your timeline

No matter the phase of your project, you can see all your history on the timeline. This helps you keep track of assignments, dates, phases, completed feedback, and task responsibilities, just to name a few! You can also filter your timeline to see shared pages, comments, updates, and overdue tasks.

Now that you're an expert, go try out boards, blocks, and cards out yourself! Click here to find out more!

If you're interested in knowing the story behind the feature, go on over to our main blog page to get the inside scoop. 🍦